|How to apply||Application for the exhibiting space should be made only on the attached Application Form and must be submitted to the Pharmed & Healthcare Vietnam|
Application for participation is to be made in the prescribed form. Based on the sort of exhibits, time of registration and making deposit..., also considering exhibitor’s request, the Organizer will assign space to exhibitor on “first come first served” basis. Exhibitor shall not underlet the space allocated by the Organizer or use the space for any other purposes.
Space allocation will be done by the Organizer only upon receipt of 100% of rental payable along with the application before April 30th, 2017. For withdrawal, exhibitor should send a notice to the Organizer in writing not later than 30 days prior to the opening day in order to be refunded of 50% of contract value.
Possession of space and stand will be given, only upon receipt of full payment, 3 days for raw space, 1 day for package stands before the opening day of the exhibition. The display of stand must be finished before 18:00 on the day before opening day.
Detailed information and regulation on import/re-export exhibits, forbidden import/export items, gifts items..., on-site handling and local transportation, customs clearance formality will be provided by official forwarding contractor upon your registration (further information at Form 11 - Shipping instruction)
a. Upgraded package stand:
Upgraded shell scheme 9 sqms (3m x 3m x 4m) includes: Partitions with 2.5 meter in height, 1.5mH upgraded with banner1mH x 3mW( Pharmed & Healthcare Vietnam logo), carpeted floor, 02 neon tubes, 01 information counter, 02 chairs, fascia name board in English, 01 electricity socket 220V, 01 paper waste basket
b. Special Construction Booth:
Official contractor will co-ordinate with the Organizer to build package stands. Special design by exhibitor will have to be within the architectural controls and getting approval by the Organizer and management fee at USD 6/sqm, security refundable deposit of USD 10/sqm should be made to the hall management office before actual construction is started (please refer to form 12 - Outside Contractor).
Exhibitor will be responsible for removal of empties, waste materials at least 12 hours before the fair opening. The Organizer will have the right to levy penalty in all above cases. Exhibitor should take all necessary precautions to prevent any harm done to the fair venue property, and is liable to compensate any damages of venue property caused by his/her staffs.
All exhibitors are requested to wear badges in exhibition venue. Staff of exhibitors must be present half an hour before opening and half an hour after closing every day to take care of his/her stand. When arriving at stand in the morning, should exhibitor find any loss, damage, the exhibitor must keep the status and inform the Organizer immediately to settle.
Till midday after closing day, all exhibits and other materials must be moved out of exhibition venue.
Within one day after fair closing, all exhibits and other materials must be moved out of the fair venue.
The Organizer will make the general security arrangements 24 hours. However, exhibitors will be responsible for the security of their own exhibits and stand. The Organizer is not liable for any loss, damage occurred during opening time every day.
No other body, but the Organizer, will be allowed to provide security services in the fair venue. For all need of hiring temporary personnel, exhibitors have to submit a name list to the Organizer for approval and getting badges for the personnel to work in the fair venue.
The Organizer is authorized to limit demonstration of all materials which are in its sole discretion deemed to be potential fire hazards, and is entitled to remove them from exhibition halls in order to ensure the security. All expenses for the removal shall be born by the exhibitor.
Absolutely forbidden moving flammable or explosive into the exhibition halls, using electricity to cook, heat, dry materials in exhibition halls. No smoking is allowed in exhibition halls during the build-up/tear-down period.
When daily opening time is over, before leaving the stand, exhibitor must check all electrical equipment and switch them off (especially in case the power is suddenly cut out during opening hours). In case of fire hazards, exhibitors have to inform immediately the firefighter team, keep calm, cut off the power, use fire extinguisher to put out the fire, show the way out to visitors. Exhibits must not obstruct passage, telephone connections, fire extinguishers and water outlets.
For the safety of exhibits and display material, exhibitors are advised to take out adequate insurance against loss, damage, fire, thief, accident on any cause whatsoever. They should also obtain the 3rd party insurance cover move-in/display/dismantling/move-out/warehousing period.
In case of necessary, the Organizer reserves the right to change the venue or date of the exhibition, and will inform exhibitors the new date or new venue at least one month before the old date. Space rental contracts will remain effective for the new date or new venue.
Except for the Organizer and official contractor, no one is authorized to undertake any installation of water and electrical devices in the exhibition hall. The Organizer will disconnect any electrical supply which may be dangerous to visitors an hour before and after the daily opening time. During the move-in and move-out periods, power will be supplied as requested.
Whenever necessary, the Organizer reserves the right to refuse any person admission to the fair venue at request of the authorities for the common benefit of the exhibition.
The Organizer will provide exhibitor with active assistance, but is not responsible for applying for visa. The fact that exhibitors, is unsuccessful in obtaining visa will not be an alleged reason to cancel the contract. Exhibitors must strictly observe the immigration rules of Vietnam. Organizer can help the exhibitor to get visa approval letter by Vietnam Immigration so that the exhibitor can get visa issued by Vietnam Embassy, Consulate or at arrival border.
In the event of violation of these rules and regulations, the Organizer will have the right to close down the stand of exhibitor immediately, and the exhibitor will have the juridical responsibility for his/her violation.